You're using an older version of Internet Explorer that is no longer supported. Please update your browser.

Billing Administrator (Contract)

Montreal, QC
Full Time
8 hours ago

Line of Service

Internal Firm Services


Not Applicable


IFS - Finance

Management Level


Job Description & Summary

A career in Finance, within Internal Firm Services, will provide you with the opportunity to help PwC in all aspects of our Finance internal function including financial planning and reporting, data analysis, and assisting leadership with overall strategy. You'll focus on recording and analysing financial transactions, paying and receiving invoices, maintaining financial statement ledger accounts, and preparing analysis and reconciliations of bills to detect fraud.

Our Accounts Payable and Receivable team is responsible for performing collections activity and payment of debt activity. You'll focus on working with senior individuals to review and produce reports related to the accounts receivable and accounts payable accounts that will assist PwC in achieving monthly collection target amounts as well as ensuring timely payment of vendor invoices.

To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be an authentic and inclusive leader, at all grades/levels and in all lines of service. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.


Client Service

  • Maintain and build internal and external client relationships by providing exceptional client service, and assist with resolving complex client issues and suggest favorable solutions

  • Invoicing

  • Setup new client codes and maintain client codes in the firm's proprietary accounting software based on information provided by the partner, manager and/or partner assistant.
  • Confirm invoicing arrangements with the client representative prior to issuing the first invoice to ensure high quality, and update/manage schedule fees.
  • Monitor WIPs, review engagement letters to determine fees to be charged, and liaise with managers to ensure out of pocket expenses are captured
  • Draft, finalize, and issue invoices to clients on a timely basis to support achievement of partners' monthly billing targets (i.e., NIDO)
  • Reconcile and relief of related time and expense charges in the firm's proprietary accounting software
  • Liaise with managers to ensure internal revenue allocations are agreed in advance and billed as part of the progress billing cycle where applicable
  • Respond to client queries regarding invoices, including preparation of analyses and preparation of amended invoices when required (as directed by the partner/manager), and prepare, finalize and issue credit notes, bad debt request forms or cash transfer request forms with partner approval.

  • WIP Management

  • Prepare monthly detailed analysis of WIP (as required by the partner/manager) to ensure the WIP value reflects what is expected to be recovered in fees from the client. When it doesn't, prepare month-end WIP provisions for review with partner/manager
  • Monitor and/or manage the partner's overall financial investment, including WIP, A/R and cash collection actuals to target (i.e. NIDO)
  • Track fees against budget, and conduct global fee reporting as required, and generate reports using the firm's proprietary accounting software to help monitor a partner's commercial performance
  • Respond to queries from LoS Finance Directors in relation to engagement financial performance
  • Monitor partners' monthly cash collection target and actual cash receipts to support achievement of target
  • Respond to requests from Finance regarding cash allocations to sub ledger
  • Initiate reminders to clients and diligently follow up to ensure timely resolution, as directed by manager/partner
  • Generate monthly aged A/R reports and review with partner to determine actions required for aging accounts
  • Provide collections with outstanding payment requests, as directed by manager/partner

  • General

  • Liaise between practice and Finance staff regarding any administrative problems
  • Prepare and maintain Year-to-Date fee summaries as required, and review and maintain billing information such as client codes, billing rate schedules, and other data

  • Requirements:

  • An interest in upskilling for a digital world and technology trends, an openness to learning new tools and adapting how you work.
  • Bilingualism is required (French and English)
  • Demonstrates ability to work in a multi-tasked, fast-paced and changing environment
  • Demonstrates a commitment to providing excellent client service, by building and maintaining productive relationships (at all levels) with both internal and external clients
  • Experience in accounting and/or relevant financial management (in a professional services firm is an asset)
  • High school diploma required. A post-secondary education is an asset
  • An ability to work in an environment where performance goals are measured and tracked
  • Able to negotiate and influence effectively, with an ability to challenge in a constructive manner, by providing an excellent customer service.
  • Demonstrates a professional attitude, discretion, integrity, autonomy and tact.

  • Why you'll love working for PwC

    We want you to love every (if not, almost every) minute of your career, having said this, we get it. Each life stage we go through comes with a new set of priorities and demands. This is why we support you through a range of financial and non-financial rewards and benefits, so regardless of your situation, there's something for everyone.

    Leading benefits for our permanent staff  include:
  • A competitive compensation package
  • Sponsored investments, pensions and saving plans with matching firm contributions
  • Flexible working
  • PwC FlexBenefits, for personalised medical & dental coverage, including enhanced mental health benefit 
  • Every day recognition and real time appreciation through our rewards and recognition program 
  • Dress for your day with our flexible dress environment
  • Health, wellness and fitness perks
  • Family-friendly benefits, including maternity and parental leave policies and support networks to help you prepare for your successful return to work
  • Adoption/surrogacy benefits
  • Back-up child and elder care support
  • Career defining project work and international experience
  • Development opportunities including learning on the job, formal learning, learning from others and access to "Vantage" our digital learning system
  • Award winning programs including "Women in Leadership" and "Enhanced Pursuit Program"
  • A coach to help develop skills, diversify experiences and achieve career aspirations

  • See how you can create your future at PwC:

    (if blank, degree and/or field of study not specified)
    Degrees/Field of Study required:

    Degrees/Field of Study preferred:

    (if blank, certifications not specified)

    Desired Languages
    (If blank, desired languages not specified)

    Travel Requirements

    Not Specified

    Available for Work Visa Sponsorship?


    Government Clearance Required?


    Job Posting End Date

    PwC is committed to building a diverse workforce representative of the communities we serve. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.