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Bilingual Billing Administrator

Montreal, QC
Full Time
12 hours ago
A career in Finance, within Internal Firm Services, will provide you with the opportunity to help PwC in all aspects of our Finance internal function including financial planning and reporting, data analysis, and assisting leadership with overall strategy. You'll focus on recording and analysing financial transactions, paying and receiving invoices, maintaining financial statement ledger accounts, and preparing analysis and reconciliations of bills to detect fraud. Our Accounts Payable and Receivable team is responsible for performing collections activity and payment of debt activity. You'll focus on working with senior individuals to review and produce reports related to the accounts receivable and accounts payable accounts that will assist PwC in achieving monthly collection target amounts as well as ensuring timely payment of vendor invoices.\n\nThe Billing Administrator ("BA") provides exceptional internal and external client service, working directly with clients and with partners, practice staff and partner assistants to provide key financial management tasks critical to the firm's financial performance. BAs are responsible for managing their partners' financial management activities including invoice preparation, WIP and accounts receivable management, and reporting.

What to consider before applying

•This role requires the candidate to be fluent in French and English.
• This is a 12 month contract opportunity.
• This is a remote position, requiring the ability to work virtually. #LI-Remote

Purpose-led work you'll be part of

As a Billing Administrator, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. Responsibilities include but are not limited to:
• The Billing Administrator will set up new client job codes in the firm's proprietary accounting software (iPower), including all associated maintenance (e.g., budget rates)
• Monitor WIPs, review engagement letters to determine fees to be charged, and liaise with managers to ensure out of pocket expenses are captured
• Draft, finalize, and issue invoices to clients on a timely basis to support achievement of partners' monthly billing targets (i.e., NIDO)
• Liaise with managers to ensure internal revenue allocations are agreed in advance and billed as part of the progress billing cycle where applicable
• Respond to client queries regarding invoices, including preparation of analyses and preparation of amended invoices when required (as directed by the partner/manager)
• Prepare, finalize and issue credit notes, and prepare bad debt request forms or cash transfer request forms with partner approval
• Update and manage fee and billing schedules
• The Billing Administrator will maintain and build internal and external client relationships by providing exceptional client service, and assisting with resolving complex client issues and suggest favourable solutions
• The Billing Administrator will prepare monthly detailed analysis of WIP (as required by the partner/manager) to ensure the WIP value reflects what is expected to be recovered in fees from the client. When it doesn't, prepare month-end WIP provisions for review with partner/manager
• Monitor and/or manage the partner's overall financial investment, including WIP, A/R and cash collection actuals to target (i.e. NIDO)
• Track fees against budget, and conduct global fee reporting as required
• The Billing Administrator will generate monthly aged A/R reports and review with partner to determine actions required for aging accounts
• Provide collections with outstanding payment requests, as directed by manager/partner
• Maintain A/R notes against the bill record to describe any follow up activities performed; prepare and maintain Year-to-Date fee summaries as required

Experiences and skills you'll use to solve

• Strong technical skills in Excel and Word
• Strong knowledge of G-Suite
• Strong understanding of end-to-end financial processes including a numerical aptitude
• Experience working in a professional services firm is an asset, as is client service experience
• Demonstrates a commitment to providing excellent client service, by building and maintaining productive relationships with both internal and external clients
• Confidence to engage partners in billing, A/R management and collections activities
• Demonstrates ability to work in a multi-tasked, fast-paced and changing matrixed environment independently, and with minimal direction
• Self-starter with the ability to manage multiple projects and meet deadlines
• Strong written and oral communication skills
• A demonstrated commitment to valuing differences and working alongside diverse people and perspectives

Why you'll love PwC

We're inspiring and empowering our people to change the world. Powered by the latest technology, you'll be a part of amazing teams helping public and private clients build trust and deliver sustained outcomes. This purpose-led work, and our continuous development environment, will take your career to the next level. We reward your impact, and support your wellbeing, through a competitive compensation package, inclusive benefits and flexibility programs that will help you thrive in work and life. Learn more about us at .

Your Application to PwC

We embrace new technology to deliver securely and differently for our candidates. To protect your personal information, apply at and visit to learn more about what your recruitment experience could look like.

Putting the safety of our people and clients first as we look to a hybrid future

At this time, PwC does not require, but strongly encourages, full vaccination in order to access its offices. Some of our clients may require vaccination and other restrictions to be in place to access their premises. You may, therefore, be required to be vaccinated and comply with all other restrictions where applicable. At PwC, the future ways of work will be a hybrid of in-person and virtual, allowing choice and flexibility to explore new ways of working and collaborating, based on client, team and individual needs.
At PwC Canada, our most valuable asset is our people and we grow stronger as we learn from one another. We're committed to creating an equitable and inclusive community of solvers where everyone feels that they truly belong. We understand that experience comes in many forms and building trust in society and solving important problems is only possible if we reflect the mosaic of the society we live in.
We're committed to providing accommodations throughout the application, interview, and employment process. If you require an accommodation to be at your best, please let us know during the application process.
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